Reno, Nevada
Reno and Sparks contractors, restaurants, and shops sit right on the California line — which means multi-state payroll, two sets of overtime rules, and a workers' comp audit every spring. We run all of it on a flat monthly fee. Owner gets paid first.
— Two ways to work with us
Typing in hours is easy. Payroll isn't — taxes, workers' comp audits, W-2 vs 1099 calls, multi-state crews, tip reporting, and making sure you get paid first. About 8 in 10 of our owners hand all of it to us.
Send us the hours however is easiest. Our team enters them, checks for costly mistakes, and runs payroll.
Text a photo
Snap the timesheet from the truck
Email it
Spreadsheet, PDF, whatever you've got
Call it in
Real people pick up the phone
Log in and process payroll on your own schedule. Same team still covers the hard parts — filings, audits, and classification questions.
Ask about self-serve— What you get
We restructure the payroll cycle so you — the owner — get paid first, every period.
We handle the annual NCCI audit directly. You don't lose a day off the job.
Nevada's misclassification penalties are brutal. We document the call so you survive it.
Quarterly MBT, UI, 941, 940 — filed and paid on time, every time.
— Nevada specifics
1.378% on wages over $50k/quarter (general business). Easy to miscalc, expensive to fix.
Mandatory from employee #1 in Nevada. Annual NCCI audit determines your final premium.
New employer rate ~2.95%. Filed quarterly with DETR. Late = penalties.
Federal only. But local jurisdictions and tip credits still apply.
— Neighborhoods we serve
Industries we run payroll for in Reno:
— Payroll in Reno, explained
Northern Nevada trades run weekly payroll because crews expect it. On per-run pricing, weekly costs roughly twice what semi-monthly costs for identical work. Our fee is flat per month: unlimited runs, unlimited off-cycle checks, direct deposit, all filings, and year-end forms.
Small crews start around $189/mo. Restaurants and breweries with tip handling typically run $249–$349/mo, still flat.
A Reno contractor taking a Truckee or Sacramento job crosses into a completely different rulebook: overtime after eight hours in a day, double time after twelve, seventh-day rules, meal-and-rest premiums, and SDI/PFL withholding. Nevada requires none of that.
We register your California accounts, tag hours by work state, apply the right overtime math per state, and file in both. On public-works jobs we file weekly certified payroll and handle DIR registration.
Quarterly Modified Business Tax runs 1.378% on gross wages above $50,000 per quarter for general business, after the health-insurance deduction. DETR unemployment is filed quarterly at your assigned rate. Both are easy to file wrong and expensive to unwind.
Then the NCCI audit settles your workers' comp premium for the year. We handle it start to finish: payroll by class code, excess overtime excluded, sub certificates on file, and misclassifications challenged directly.
— What Reno owners say
"Half our jobs are in California. They handle both states without me thinking about it."
"Our WC audit finally went our way. Class codes were wrong for years."
"Flat fee, weekly payroll, no nickel-and-diming. Done deal."
— FAQ
Yes — we work across the Truckee Meadows, including Sparks, Spanish Springs, Damonte Ranch, Verdi, and Northwest Reno.
Flat monthly fee starting around $189/mo for small crews, including Nevada MBT, DETR unemployment, federal 941/940, W-2s and 1099s, and workers' comp audit defense.
Yes. We register your California accounts, apply CA daily overtime and meal-and-rest premiums on CA work, withhold SDI/PFL, and split wages by work state so both states reconcile.
Included on every account. We assemble payroll by class code, exclude excess overtime, gather sub certificates, and challenge misclassifications with the NCCI auditor.
Yes — tip pools, credit-card tips, service charges, the FICA tip credit, and Form 8027 when required, reconciled against Toast, Square, or Clover.
Free 20-minute diagnostic. We'll tell you straight whether we can save you money — or whether you're already in good hands.
— Founder story
Profit First Payroll was founded by Matt Frechette, who brings 20+ years of hands-on experience in blue-collar environments. He's seen shops thrive — or unravel — because of poor cash flow, inconsistent owner pay, late crew checks, and workers' comp audit nightmares. PFP is built explicitly for trades and labor-heavy businesses: proper crew classification, project-based volatility, and protecting profit in high-risk industries.
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